UsersOfficeWelcome

CERN Users' Office

About us
Newcomers Guide
Check-In Procedure
Termination
Life in	Geneva
	France
Experiment Secretariats
Departmental Administrative Officers (DAO)
Support Services
FAQ's
ACCU
CERN Cars Tunnel Access
Health and Social Info
Financial Services for Visiting Researchers and Collaborations
Tax return info
Physics Institutions	In Member States
	Grey Book
Users Annual Statistics
Safety at CERN
Emergencies
CERN Staff Rules And Regulations
CERN Code of Conduct
News	CERN Bulletin
	PH Newsletter
Links

Welcome to CERN Users' Office webpage

Users' Office Survey on Health Insurance
The results will be presented at the next ACCU meeting
(Tuesday, 4 June 2013)

WHAT'S NEW:

'New CERN bike rental policy'
22.05.13
Prévessin site – Pedestrian and cycle entrances
02.04.13

Users' Office location : Bldg. 61
MapCERN iPhone Application - MapCERN Mobile Application

Opening Hours:

Monday, Tuesday, Thursday, Friday : 08.30 – 12.30
Monday to Friday: 14.00 – 16.00
Closed Wednesday mornings and on official CERN holidays

The Users’ Office is responsible for CERN contracts of the Associated Members of the Personnel and for their related Host State documents. The registration procedures are subject to the CERN Staff Rules and Regulations and the agreements between CERN and the Swiss and French authorities.

Before You come we advise you get as much information as possible.

Read the Newcomers Guide

Find an accomodation (Strongly advised): Check Life in Geneva - France
CERN Housing Service for short term accommodation

Get informed about Schools and Education: Check Life in Geneva - France

Check with the Installation Service about removals and importation formalities of vehicles, furniture and personal effects

New Registration

You have to come personally to the Users' Office and provide the following documents

Maximum length of contract
Users and Cooperation Associates 3 years
Visiting Scientists 1 year

*Registration form English Updated on 07.03.13 / French (in preparation)
For Cooperation Associates only: if you don't have an agreement number you have to provide an Invitation Agreement (Cooperation Associate Agreement)

*Home Institution Declaration English Updated on 05.03.13 / French (in preparation)
To be completed by an authorized representative of the candidate’s home institution for the purpose of issuing the candidate a contract of association with CERN

*These forms are editable if your browser uses Adobe Acrobat Pro

Visa (if necessary):
Visa Requirement and Procedure for Switzerland and France
Steps to obtain a Visa before coming to CERN
Official Passport

A medical fitness certificate for the Individual Dosimetry Service if you will work in controlled radiation areas

Documents for accompanying family members

Visa (if necessary):
Visa Requirement and Procedure for Switzerland and France
Official Passport
*Copy of your marriage certificate

*Copies of children's birth certificates

* Official translation into English, German, French, Italian or Spanish. If translation needed please contact your national embassy/consulate or the Official translation service of Geneva

Forms and Templates

Once registered you can print an attestation of your association to CERN.

Contract modification and extension

Forms and Templates

can be done via

EDH
or
Form English Updated on 05.03.13

and is applicable for

Change of resident percentage
Change of experiment or project (User)
Contract Extension: possible 28 days before the end of contract date

The maximum Length of extension:
- for Users and COAS 5 years
- for VISC 1 year

You have to attach the following document

a new *Home Institution Declaration English Updated on 05.03.13 / French (in preparation)
To be completed by an authorized representative of the candidate’s home institution for the purpose of issuing the candidate a contract of association with CERN

The following changes require a New Registration for which you have to come personally

Any change to a short term contract
Change of Category of Association with CERN:
If you change your CERN contract from Staff or Fellow, to User, Cooperation Associate, Visiting Scientist or between Cooperation Associates, Visiting Scientits and Users, then follow the instructions provided in 'Paid' or 'Partially Paid'

The following changes require a New Registration for which you do not need to come personally

Change of Institute
Change of Department

Once the changes registered you can print an attestation of your association to CERN.

The original signature from the Team Leader/Departement Head is required for the Registration form and the Contract Modification and Extention Form.
In exceptional cases, the Users's Office can accept a digital signature (electronic copy) if the document is sent to the User and to users.office@cern.ch by the signature holder via email or fax. In this case, the User must bring a copy of this email when registering at the User's Office.

Team Leaders and their Deputies Team Leaders must be officially nominated. Appointment Form English/French Updated on 24.05.13

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24.05.13 - P.P