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Welcome to CERN Users' Office webpage

Users' Office location
: Bldg. 61

Opening Hours:

Monday, Tuesday, Thursday, Friday : 08.30 – 12.30
Monday to Friday: 14.00 – 16.00
Closed Wednesday mornings and on official CERN holidays

Important Notice
Shuttle Circuit No. 4 Meyrin - Airport new stop 18.10.11
Shuttle Circuit No. 5 cancelled
Circuits No. 1 and circuit No. 2 : modified
10.10.11
For first-time users  
   
Before You come we advise you get as much information as possible.  
Read the Newcomers Guide  
Find an accomodation (Strongly advised): Check Life in Geneva - France
CERN Housing Service for short term accommodation
 
Get informed about Schools and Education: Check Life in Geneva - France  
Check with the Installation Service about removals and importation formalities of vehicles, furniture and personal effects  
   
Provide the following documents :
For the user For the family if accompanying
Visa (if necessary):
Visa Requirement and Procedure for Switzerland and France
Steps to obtain a Visa before coming to CERN
Visa (if necessary):
Visa Requirement and Procedure for Switzerland and France
*Proof of Insurance *Copy of your marriage certificate
A medical fitness certificate for the Individual Dosimetry Service if the user will work in controlled radiation areas *Copies of children's birth certificates
*Proof of employment/enrolment with your Institute/University Official Passport
Official Passport  
*Official translation into English, German, French, Italian or Spanish. If translation needed please contact your national embassy/consulate or the Official translation service of Geneva
 
     
Fill in the :
Registration form
(Valid maximum 2 years)
English / French
 
For a User attached to an experiment/recognized project this form must be countersigned by :
your
Team Leader or Deputy*
For a User NOT attached to an experiment/project (UPAS) this form must be countersigned by :
your CERN Group Leader or Deputy*
Do not send the completed forms. You have to come personally.
 
   
For Users contract changes and prolongation  
   
Provide the following documents :
Please aks the Users' Office since the necessary documents depend upon your personal contract situation.
 
   
Fill in the :  
Registration form
(Valid maximum 2 years)
English / French
If you change institute
If your previous CERN contract has expired more than 1 month ago (your status has changed from User to EX Member)
If you change your CERN status (e.g. from Fellow, Paid Associate, etc.) to User/UPAS or from UPAS to User
For a User attached to an experiment/recognized project this form must be countersigned by :
your Team Leader or Deputy*
For a User NOT attached to an experiment/project (UPAS) this form must be countersigned by :
your CERN Group Leader or Deputy*
Do not send the completed forms. You have to come personally.
 
     
Fill in the :
Check-list
English
/ French or Checklist by EDH - Checklist par EDH

(Not earlier than 4 weeks before expiry date of Prolongation or Modification of contract)
If prolongation of CERN contract
If change of experiment or project
If change of %
For a User attached to an experiment/project this form must be countersigned by :
your Team Leader or Deputy*
For a User NOT attached to an experiment/project (UPAS) this form (see example) must be countersigned by :
your Group Leader or Deputy*
Do not send the completed forms. You or a colleague have to bring them to the Users' Office.
 
   
*The original signature from the Team Leader/Group Leader is required for the Registration form and the Check-list.
In exceptional cases, the Users's Office can accept a digital signature (electronic copy) if the document is sent to the User and to users.office@cern.ch by the signature holder via email or fax. In this case, the User must bring a copy of this email when registering at the User's Office.
Appointment or change of Team Leaders
and their Deputies must be officially nominated by their Institute in order to sign Registration Forms or Check-lists.
English/French (pdf)
Group Leader Responsibilities for Users not attached to an Experiment (UPAS) English/French (pdf)
 
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